Word Processing-Practicals Part I

Word Processing

• Recognize and define word processor
• Manage a document ( Create, open, Save, Save As, Print)
• Edit text of the document using the following options (Select, Insert, Copy, Cut, Paste, Move, Delete text)
• Show / Hide toolbars (Standard, Formatting, drawing, Word Art)
• Insert symbols

Introduction to Word Processing

A word processor is a software application used to create, edit, format, and print documents. Popular examples include Microsoft Word, Google Docs, and LibreOffice Writer.

Managing Documents

1. Create: Open your word processor and select "New Document" to start a fresh document.
2. Open: To open an existing document, go to "File" > "Open" and select the document from your computer.
3. Save: Save your progress by clicking "File" > "Save" or pressing Ctrl+S.
4. Save As: To save the current document under a new name or format, click "File" > "Save As" and choose the desired options.
5. Print: To print a document, go to "File" > "Print", set your printing preferences, and press "Print".

Editing Text

Editing functions in a word processor include:

• Select: Click and drag your mouse over text to select it.
• Insert: Click your cursor to the point where you want new text to appear and begin typing.
• Copy (Ctrl+C): Select text and press Ctrl+C to copy it to the clipboard.
• Cut (Ctrl+X): Select text and press Ctrl+X to cut it.
• Paste (Ctrl+V): Place the cursor where you want the text to appear and press Ctrl+V to paste from the clipboard.
• Move: Cut or copy the text and paste it to a new location.
• Delete: Select text and press the Delete key to remove it.

Toolbars

Most word processors have several toolbars:

• Standard Toolbar: Includes icons for common tasks like New, Open, Save, Print, etc.
• Formatting Toolbar: Contains options for font styles, sizes, colors, and paragraph formatting.
• Drawing Toolbar: Provides tools for adding shapes, lines, and other graphical elements.
• WordArt: Offers advanced text styling features for decorative effects.

To show or hide any toolbar, right-click on the toolbar area and check or uncheck the desired toolbar from the list.

Inserting Symbols

To insert symbols:

1. Place your cursor where you want the symbol to appear.
2. Go to "Insert" > "Symbol" or "Special Characters".
3. Select the symbol you want and click "Insert".

Short Questions with Answers

1. What does "word processor" refer to?

A software used to create, edit, format, and print text documents.

2. How do you create a new document?

Select "File" followed by "New" in most word processing applications.

3. What is the shortcut key to save a document?

Ctrl+S.

4. Which function is used to open an existing document?

The "Open" function in the "File" menu.

5. What is the purpose of the "Save As" function?

To save the document with a new name or in a different format.

6. How do you print a document?

Go to "File" > "Print" and follow the dialog box instructions.

7. Describe how to select text in a document.

Click and drag your mouse over the text you wish to select.

8. What is the shortcut for copying selected text?

Ctrl+C.

9. What is the shortcut for cutting selected text?

Ctrl+X.

10. How do you paste text that has been copied or cut?

Place the cursor where you want the text and press Ctrl+V.

11. Explain how to delete text without copying it.

Select the text and press the "Delete" or "Backspace" key.

12. How can you move text within a document?

Cut the text with Ctrl+X and paste it with Ctrl+V where you want it.

13. What is the use of the "Undo" function?

To reverse the last action or a series of actions.

14. How can you find a specific word in a document?

Use the "Find" feature, typically accessed by pressing Ctrl+F.

15. Describe how to replace words in a document.

Use the "Replace" feature, usually found under the "Edit" menu or accessible by pressing Ctrl+H.

16. What is the purpose of the formatting toolbar?

It allows users to apply text formatting such as font style, size, and color.

17. How do you insert a hyperlink in a document?

Select the text or image, then use the "Insert" menu to select "Hyperlink," and enter the URL.

18. What is the function of the "Header and Footer" in a document?

To add specific content such as titles or page numbers that will appear at the top or bottom of every page.

19. How can you add a table to a document?

Use the "Table" option in the "Insert" menu to draw or insert a pre-defined table format.

20. How do you apply bullet points to a list?

Select the list and click the "Bullets" icon in the formatting toolbar.

Multiple Choice Questions (MCQs)

1. Which of the following is NOT a common word processor software?

   • a) Microsoft Word
   • b) Photoshop
   • c) Google Docs
   • d) LibreOffice Writer
   • Answer: b) Photoshop

2. What function does the "Save As" option serve in word processing?

   • a) Create a new document
   • b) Open an existing document
   • c) Save the current document under a new name or format
   • d) Print the document
   • Answer: c) Save the current document under a new name or format

3. Which shortcut key combination is used to copy text in most word processors?

   • a) Ctrl+C
   • b) Ctrl+V
   • c) Ctrl+X
   • d) Ctrl+Z
   • Answer: a) Ctrl+C

4. What is the function of the "Insert" menu in word processing software?

   • a) Insert new pages into the document
   • b) Insert symbols and special characters
   • c) Insert images and multimedia files
   • d) Insert comments and annotations
   • Answer: b) Insert symbols and special characters

5. How can you undo the last action in a word processor?

   • a) Ctrl+Z
   • b) Ctrl+Y
   • c) Ctrl+A
   • d) Ctrl+X
   • Answer: a) Ctrl+Z